Non-Employee NetID Account Request Workflow Instructions

Owned by Jason Victor
Last updated: Jan 30, 2024
2 min read

Non-Employee NetID Account Request

The Non-Employee NetID Account Request Workflow process is used to request a NetID account for a person who needs access to Fairfield University resources and meets one or more of the following requirements:

  • Does not already have a NetID in our system -  If you are not sure if the person already has a NetID, please contact the ITS4UHelp Desk at ext. 4069.

  • Will not soon become a paid employee - If the person will soon become a paid employee at the university, their accounts will be created automatically when their job is entered into Banner by Human Resources, so this process should not be followed.

  • Is a consultant, vendor, volunteer, Jesuit resident, or other person who is not paid through Human Resources;

  • Is not currently or recently a paid employee or student (since they will already have a NetID).

Additional Information

Additional Information

  1. Requests for NetID accounts for non-employees must be submitted by a Fairfield University manager or higher level employee.

  2. Accounts for non-employees are to be used for business purposes only and may be restricted to actual working hours and specific work locations.

  3. Please note that accounts will be disabled on the end date requested (1 year maximum) but can be renewed. Accounts and associated data will be deleted 1 month after the final expiration date.

  4. If the applicant stops working for you before the end date specified, it is the manager’s responsibility to contact the Help Desk as soon as possible to remove their computer access.

  5. Any questions regarding this form should be directed to the Help Desk at ext. 4069 or itshelpdesk@fairfield.edu.

Directions 

  1. Log on to the NetIQ Identity Manager UserApp.

    Please note that this website is only accessible while on-campus or using VPN.

  2. Select the Non-Employee NetID Creation tile.

    This tile opens in a new tab. Be sure to enable pop-ups for this website.

  3. Fill out the Non-Employee NetID Creation Request form completely, beginning with the non-employee's personal information. Required fields are noted with an asterisk and listed below.

    1. Legal First Name & Last Name

      Nicknames are not permitted.


    2. Gender (Female/Male)

    3. Date of Birthday (mm/dd/yyyy)

      Birthdate validated from one of the following (which may be requested during the approval process):

      • Driver's License
      • Passport
      • Other government-issued form of ID


    4. Home City, State, and Zip Code

      If the applicant lives in a country that does not use a zip/postal code, please enter 5 zero’s (00000).


    5. Primary Phone
    6. Primary Email
    7. End Date (Max one (1) year)

    8. Work Location (Building/Room/Extension)

      Enter "N/A" if the applicant(s) will not have a specific University phone number/building/room on campus.

    9. Relationship to the University

  4. Check the boxes for resources(s) being requested for the applicant(s). Please call the Help Desk if you require clarification.

  5. Press the Submit button when the form is completed.6.  You will get the following message when your request has been successfully submitted.


Contact the ITS Help Desk in the Library Room 230 or at (203) 254-4069 for assistance.