Retired
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employees with Faculty status and 15 years of
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service
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are allowed to keep their email and library database accounts, if they choose to, and if approved by the
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University Provost. As of 1/1/19, Faculty who retire with Emeritus status are also allowed these same privileges.
Human Resources will send the “Retiring Faculty – Email/Library Database Continuation Form” (copy below) to qualified Faculty who are retiring with 15 or more years of service to ask if they wish to keep email and/or library access after they retire.
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NOTE:
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All other computer access ends when the
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retiring faculty member reaches their employment end date. Once the form is completed by the retiree, it will then be sent to the Provost’s office for approval. Once the Provost has approved the form, an IT ticket will be created by Human Resources to create a role in Identity Management called BR-RetireeAssociate.
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An end date is NOT added to this role, as it is a lifetime designation*. This role will allow them to keep email/library access after all other computer access goes away on their Faculty or Adjunct termination date.
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*Retiree Associate accounts are monitored annually by the IDS Admin and the BR-RetireeAssociate role
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(and associated accounts) are deleted if
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they have not been used for over a year.
NOTE: there has always been a common misconception that being appointed as Faculty Emeritus is what grants the privilege of keeping Exchange/library accounts after retirement, but that is not correct. It’s the 15 years of service as a faculty member that counts. Orin Grossman and the IDS Admin researched and confirmed this issue in the Faculty journal of record in May of 2009.
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