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Note

title	Non-Employee NetID Account Request

The Non-Employee NetID Account Request Workflow process is used to request a NetID account for a person who needs

resources on the Fairfield University network but who

access to Fairfield University resources and meets one or more of the following requirements:

Does not already have a NetID in our system - If you are not sure if the person already has a NetID, please contact the ITS4UHelp Desk at ext. 4069.

Will not soon become a paid employee - If the person will soon become a paid employee at the university, their accounts will be created automatically when their job is entered into Banner by Human Resources, so this process should not be followed.

Is a consultant, vendor, volunteer, Jesuit resident, or other person who is not paid through Human Resources;

Is not currently or recently a paid employee or student (since they will already have a NetID).

Tip

title	Additional Information

Additional Information

Requests for NetID accounts for non-employees must be submitted by a Fairfield University manager or higher level employee.
Accounts for non-employees are to be used for business purposes only and may be restricted to actual working hours and specific work locations.
Please note that accounts will be disabled on the end date requested (1 year maximum) but can be renewed. Accounts and associated data will be deleted 1 month after the final expiration date.
If the applicant stops working for you before the end date specified, it is the manager’s responsibility to contact the Help Desk as soon as possible to remove their computer access.
Any questions regarding this form should be directed to the Help Desk at ext. 4069 or itshelpdesk@fairfield.edu.

INSTRUCTIONS
1)

1. Log on to the NetIQ Identity Manager UserApp at:

Info

title	Click On This Link

NetID User App (Dev).

Please note that this website is only accessible while on-campus or

using VPN

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2) From the Work Dashboard tab, click on Make a Process Request.

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3) Click on Continue
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4) Click on

using VPN.

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2. Select (click) on the Non-Employee Creation

Request

tile.

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5)

full legal name and birthdate, as verified by you on a license, passport, or other

3. Fill out the

form completely (* denotes a required field). Please note that you must include the applicants

Non-Employee NetID Creation Request form completely. Required fields are noted with an asterisk.

You must include the following information about the applicant(s):

1. 1. Full Legal Name
  2. Birthdate validated from one of the following (which may be requested during the approval process):
    1. Driver's License
    2. Passport
    3. Other government-issued form of ID

.

1. 2. Home Address

Nicknames are not allowed.

We need the applicants home address. A copy of the legal form of identification may be requested during the NetID approval process. If the applicant

Enter "N/A" if the applicant(s) will not have a specific University phone number/building/room on campus

, just enter N/A in those fields.

.

If the applicant lives in a country that does not use a zip/postal code, please enter 5 zero’s (00000).

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6) Press the Submit button

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4. Check the boxes for resources(s) being requested for the applicant(s).

Please call the Help Desk (ext. 4069) if you require clarification.

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5. Press the Submit button when the form is completed.

7)

6. You will get the following message when your request has been successfully submitted.

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8) Click the Close button if you are done. If you wish to submit another request, click the Back to Make a Process Request button.

Versions Compared

Old Version 2

New Version 3

Key

The Non-Employee NetID Account Request Workflow process is used to request a NetID account for a person who needs

access to Fairfield University resources and meets one or more of the following requirements:

Does not already have a NetID in our system - If you are not sure if the person already has a NetID, please contact the ITS4UHelp Desk at ext. 4069.

Will not soon become a paid employee - If the person will soon become a paid employee at the university, their accounts will be created automatically when their job is entered into Banner by Human Resources, so this process should not be followed.

Is a consultant, vendor, volunteer, Jesuit resident, or other person who is not paid through Human Resources;

Is not currently or recently a paid employee or student (since they will already have a NetID).

If the applicant stops working for you before the end date specified, it is the manager’s responsibility to contact the Help Desk as soon as possible to remove their computer access.

1. Log on to the NetIQ Identity Manager UserApp at: