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Claim Host Privileges in a Live Zoom Meeting
You can join Zoom meetings within signing in by accessing the link from a web browser or calendar invitation. If you should be the host and need to access host features such as screen sharing, you will need to sign in.
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| title | Learn how to claim host privilege |
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In the meeting go to the Participants pane
If you see just (me) next to your name, click on Claim Host
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Select I am the host.
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Then click on Sign In with SSO.
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On the next screen enter company domain fairfield (this is not case sensitive)
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This will take you to the NetID login page (if you have already logged into NetID on that computer recently it will pass you through)
Once you have logged in successfully you will see (Host, me) next to your name
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Link the Zoom Pro LTI to your Blackboard Course
Create a Zoom Meeting Room through Blackboard to host online classes or virtual office hours.
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Open your course in Blackboard
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On the Course Content page within your Ultra course, choose the Add Content
button wherever you would like to add the LTI.Select Content Market from the drop down menu
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- Name: Enter the title you would like displayed for the Zoom link in your course navigation.
- Type: Select the Zoom Meeting Pro
Available to users: Check this option so that students can see the link to the Zoom meetings as well.
Your new meeting link with populate at the bottom of the course menu. Select the link.
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Search for and select the Zoom Pro.
A link to Zoom Pro will now be available in your course content area. Make it visible to students so they can find and join the meetings.
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Schedule Regular Meetings or Group Rooms
The Zoom Pro LTI in Blackboard empowers instructors to seamlessly schedule recurring class meetings or pre-book meeting rooms for collaborative group work, allowing students to join and collaborate without having to leave Blackboard to set up or find the meeting information.
Click the Zoom Pro link to launch the tool, and select Schedule a Meeting
Enter the Meeting Details
Topic: The Topic will populate with your course name. You can customize this however you like, but keep in mind that this will display under your Zoom meetings as well so something descriptive is recommended. Example: PSYC1101 02
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Homework Reviews
When: Select the date and time of the first meeting
Duration: Enter the length of the meeting
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TIP: Check Recurring Meeting to use this meeting room throughout the semester.
When students click on the link the course menu, they will see all of the scheduled meetings set up for this course.
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Zoom Appointments
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Zoom is the perfect tool to facilitate virtual (or online) office hours. Blackboard’s latest
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Zoom integration allows you to create and manage Zoom appointments right from your course.
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Setting up Zoom Appointments
- Log in to your Blackboard account and navigate to the course you wish to add a Zoom appointment to.
- Add Zoom Pro to your Ultra course by Clicking the Purple +, choosing Content Market, and clicking the + next to Zoom Pro
- Click on Zoom Pro in your Course Content Menu
4. Click on the Appointments Tab
5, Click on Create Schedule
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Click the Zoom Pro link to launch the tool.
Select the Appointments tab on the top of the page.
Choose Create Schedule
Configure your appointment schedule.
Enter the details for the Zoom appointment, including the day(s) of availability, duration, name, and description. Once the details are entered, click Create.
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Edit or Delete your appointment schedule.
The event will show up in the Zoom area under appointments. You can edit or delete it at any time.
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Managing appointments
Once students schedule appointments, instructors will receive an email confirmation. All upcoming appointments can also be seen in the Zoom integration in Blackboard under the appointments and upcoming events tabs. Meetings can be started directly from here, but will also appear in the Zoom desktop app. Please Note: appointments will not automatically populate to your Outlook calendar
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and must be added manually.
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How Students Schedule a Zoom
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1, Students will go to Zoom in their Blackboard course like they usually do. Then, they will click the Appointments tab. They will see the bookable appointment schedule.
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Appointment
We recommend providing these instructions to students if you are using the Zoom Pro link to schedule office hours.
Open the Zoom Pro link in your Blackboard course.
Select the Appointments tab on the top of the page.
You will see a schedule of available times based on the schedule created
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by
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your instructor. Choose the appointment time that works for
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you.
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4. Appointments will immediately by removed from the calendar once booked.
5. Email Confirmation
Once the meeting is scheduled, the student and instructor will both receive an email confirmation with the date, time, and Zoom link to use.
Please Note: appointments will not automatically populate to your Outlook calendar and will need to be added manually. You can always find the information within Blackboard or the Zoom desktop app.
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Once you’ve chosen the date and time, choose Book to confirm the appointment.
You and the instructor will receive an email confirmation with the meeting details, including a Zoom meeting link.
You can also find the meetings in the Upcoming Events tab within the Zoom appointments area in Blackboard.
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They can use this tab to Start or Join the meeting, respectively.
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Create a Narrated PowerPoint Using Zoom
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The video will also automatically be processed in your Kaltura My Media. You can embed the video in your course or share the link automatically generated from Zoom. |
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The video will also automatically be processed in your Kaltura My Media. You can embed the video in your course or share the link automatically generated from Zoom. |
Securing Your Virtual Classroom
As Fairfield University and other colleges have moved to remote teaching this spring, some instructors have had the experience of non-students managing to intrude on live Zoom meetings. These disruptive incidents, which often include injecting offensive material into the session, can quickly derail a class and undermine the teaching and learning that is taking place. To help prevent such intrusions in your classes, here are some steps you can take to effectively secure your Zoom sessions.
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Lock your virtual classroomDid you know you can lock a Zoom session that’s already started, so that no one else can join? It’s kind of like closing the classroom door after the bell. Give students a few minutes to file in and then click Participants at the bottom of your Zoom window. In the Participants pop-up, click the button that says Lock Meeting. Control screen sharingTo give instructors more control over what students are seeing and to prevent them from sharing random content, Zoomrecently updated the default screen-sharing settings for their education users. Sharing privileges are now set to “Host Only,” so instructors by default are the only ones who can share content in class. If students need to share their work with the group, however, you can allow screen sharing in the host controls. Click the arrow next to Share Screen and then Advanced Sharing Options. Under “Who can share?” choose “Only Host” and close the window. You can also change the default sharing option to All Participants in your Zoom settings. Enable the Waiting RoomThe Waiting Room feature is one of the best ways to protect your Zoom virtual classroom and keep out those who aren’t supposed to be there.
The virtual Waiting Room can be enabled for every class (in your settings) or for individual classes at the scheduling level. Lock down the chatInstructors can restrict the in-class chat so students cannot privately message other students. We’d recommend controlling chat access in your in-meeting toolbar controls (rather than disabling it altogether) so students can still interact with the instructor as needed. Remove a participantIf someone who’s not meant to be there somehow manages to join your virtual classroom, you can easily remove them from the Participants menu. Hover over their name, and the Remove option (among other options) will appear. Click to remove them from your virtual classroom, and they won’t be allowed back in. Security options when scheduling a classThe great thing about Zoom is that you have these and other protection options at your fingertips when scheduling a class and before you ever have to change anything in front of your students. Here are a few of the most applicable:
Warning | Important recommendation for instructorsThe University encourages you NOT to post pictures of your virtual class on social media or elsewhere online, as posting video recordings or images from your class requires the written consent of all students. |
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