Claim Host Privileges in a Live Zoom Meeting

You can join Zoom meetings within signing in by accessing the link from a web browser or calendar invitation. If you should be the host and need to access host features such as screen sharing, you will need to sign in.

In the meeting go to the Participants pane
If you see just (me) next to your name, click on Claim Host
Next click on Login to Claim Host
Then click on Sign In with SSO
On the next screen enter company domain fairfield (this is not case sensitive)
This will take you to the NetID login page (if you have already logged into NetID on that computer recently it will pass you through)
Once you have logged in successfully you will see (Host, me) next to your name

Link the Zoom Pro LTI to your Blackboard Course

Create a Zoom Meeting Room through Blackboard to host online classes or virtual office hours.

Open your course in Blackboard
On the Course Content page within your Ultra course, choose the Add Content button wherever you would like to add the LTI.
Select Content Market from the drop down menu.
Search for and select the Zoom Pro.

A link to Zoom Pro will now be available in your course content area. Make it visible to students so they can find and join the meetings.

Schedule Regular Meetings or Group Rooms

The Zoom Pro LTI in Blackboard empowers instructors to seamlessly schedule recurring class meetings or pre-book meeting rooms for collaborative group work, allowing students to join and collaborate without having to leave Blackboard to set up or find the meeting information.

Click the Zoom Pro link to launch the tool, and select Schedule a Meeting
Enter the Meeting Details
1. Topic: The Topic will populate with your course name. You can customize this however you like, but keep in mind that this will display under your Zoom meetings as well so something descriptive is recommended. Example: PSYC1101 02 Homework Reviews
2. When: Select the date and time of the first meeting
3. Duration: Enter the length of the meeting
4. TIP: Check Recurring Meeting to use this meeting room throughout the semester.

When students click on the link the course menu, they will see all of the scheduled meetings set up for this course.

Zoom Appointments

Zoom is the perfect tool to facilitate virtual (or online) office hours. Blackboard’s latest Zoom integration allows you to create and manage Zoom appointments right from your course.

Click the Zoom Pro link to launch the tool.
Select the Appointments tab on the top of the page.
Choose Create Schedule
Configure your appointment schedule.
Enter the details for the Zoom appointment, including the day(s) of availability, duration, name, and description. Once the details are entered, click Create.

Edit or Delete your appointment schedule.

The event will show up in the Zoom area under appointments. You can edit or delete it at any time.

Managing appointments

Once students schedule appointments, instructors will receive an email confirmation. All upcoming appointments can also be seen in the Zoom integration in Blackboard under the appointments and upcoming events tabs. Meetings can be started directly from here, but will also appear in the Zoom desktop app. Please Note: appointments will not automatically populate to your Outlook calendar and must be added manually.

How Students Schedule a Zoom Appointment

We recommend providing these instructions to students if you are using the Zoom Pro link to schedule office hours.

Open the Zoom Pro link in your Blackboard course.
Select the Appointments tab on the top of the page.
You will see a schedule of available times based on the schedule created by your instructor. Choose the appointment time that works for you.
Once you’ve chosen the date and time, choose Book to confirm the appointment.
You and the instructor will receive an email confirmation with the meeting details, including a Zoom meeting link.

You can also find the meetings in the Upcoming Events tab within the Zoom appointments area in Blackboard. They can use this tab to Start or Join the meeting, respectively.

Create a Narrated PowerPoint Using Zoom

Whether you are using one monitor (including mirroring your screen to an Apple TV) or using dual monitors (extending to a second monitor), you can leverage Zoom to record a narrated PowerPoint.

Instructions Using One Monitor

Have your PowerPoint presentation open in the background
Open Zoom on your computer
Choose New Meeting
From the toolbar, choose Share Screen and select PowerPoint
If you will be using computer sound or video, please check off the appropriate boxes
Start the SlideShow in PowerPoint

You will see a green box around your presentation indicating the area that is being captured
If you move your cursor over the top middle part of your screen, a toolbar will drop down
Select More on the right-hand side of the toolbar, and select Record to the Cloud

If you are using a Basic Zoom account you will only have the option to the record on this computer. You will need to upload your video to a shareable space such as Dropbox, Google Drive, or YouTube to share the video.
You are now recording everything you are saying and doing in PowerPoint. You can pause your recording if needed while you narrate your presentation. When you are done recording select Stop Recording
Your video will automatically process when you end your meeting. You will receive an email from Zoom when the video is processed, and a second email when the transcript is complete and ready for edits.

The video will also automatically be processed in your Kaltura My Media. You can embed the video in your course or share the link automatically generated from Zoom.

Instructions Using Dual Monitors

Have your PowerPoint presentation open in the background
Set your computer's display settings to 'extend'
Set up dual monitors on Windows 10
Set up dual monitors on Windows 7
Set up dual monitors on Mac
Open Zoom on your computer
Choose New Meeting
From the toolbar, choose Share Screen and select Desktop 2
If you will be using computer sound or video, please check off the appropriate boxes
Open PowerPoint and start the SlideShow
Note: You will see a green box around your presentation indicating the area that is being captured
If you move your cursor over the top middle part of your screen, a toolbar will drop down
Select More on the right-hand side of the toolbar, and select Record to the Cloud
You are now recording everything you are saying and doing in PowerPoint. You can pause your recording if needed while you narrate your presentation. When you are done recording select Stop Recording
Your video will automatically process when you end your meeting. You will receive an email from Zoom when the video is processed, and a second email when the transcript is complete and ready for edits.