These classrooms have a unique configuration to support Zoom Rooms as well as general classroom use.

Zoom Room

Open

1. Press the on button to turn the TV(s) or projector(s) on.

2. Select the Sync button once to set the TV source to the Zoom Room.

Start the Meeting

Open

 

1. Locate the black Zoom touchscreen control panel on the wall

2. Click “New Meeting” to start the Zoom Room

Adjusting the Cameras

1. Look at the TVs and confirm the cameras are focusing on the correct portion of the classroom. If no adjustments need to be made, skip to Step 7.

2. On the Zoom Controller, select Camera Control

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3. Select the camera you wish to adjust from the dropdown menu

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4. Check the Camera Mode. If it is not already selected, choose Manual

5. Select the preset you wish to use:

   1. Wide: Displays the entire classroom. Note that some seating may need to be adjusted to fit within the camera view depending on the classroom set up.

   2. Podium: Zooms in on the podium to capture the instructor.

6. After the cameras have been corrected, continue to step 7.

7. Review the Display Settings: Tap View

   1. If it is not already set, select Hide Self View

   2. Next, select the screen you wish to adjust.

Open

Select the display you want to change

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Set the Display options. In a 3-TV set up, Display 1 should be gallery and Display 2 should be Speaker.

 

Inviting Participants

1. On the Zoom Controller, select Participants

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2. On the next screen, tap Invite

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3. To invite someone to join:

   1. Fairfield University Participants: Use Search to find users who are in the Fairfield Domain and have claimed their University Zoom accounts. If Zoom is open, they will get a pop-up notification on their device.

   2. Fairfield University Zoom Rooms: Minimize Contacts or scroll down until you see Rooms. Select the other Zoom Room you wish to invite to the meeting. Participants in other Zoom Room location will see a prompt to join the meeting on their own Zoom control panel.

   3. External Users: Click Email to send an email invitation to someone outside of Fairfield University.

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Recording

1. On the Zoom Controller, tap More

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2. Then tap Record

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3. Choose Enter email address, then enter your Fairfield University email. Select your name if you see it pop-up as an option. A link to the recording will be emailed to you after the recording is processed.

Open

 

Open

Share Screen

1. On the Zoom Controller, tap Share Content

2. A code will display on the TV.

3. On the device you plan to share content from, open the Zoom app (instructions for opening the app can be found on Installing/Updating Zoom on a Personal Windows or Mac ComputersPreview )

4. If you are not already signed in, choose Sign In with SSO

5. Select Share Screen and enter the code mentioned in step 2.

Your content, including device audio, will now be shared with the Zoom Room.

It is recommended that the participating Zoom Rooms change their View to Multi-Speaker View. This will allow the second and back displays to showcase the lecturer.

Open

 

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Enter the Sharing Key when prompted on your device

Troubleshooting Sound

If there is any trouble with the audio, check the settings on the Zoom Room controller.

1. On the Zoom Room controller, open settings in the top right

2. If any of the following settings are different, tap on it to change the selection:

   1. Microphone: Built-in Microphone

   2. Speaker: Built-in Speaker

   3. Camera: Built-in Main Camera

Open

General Classroom Use

Connecting with HDMI

 

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1. Press the on button to the TV(s) or projector(s) on.

2. Press the Comp button to set the TV source to the HDMI connection.

3. You may seem the Zoom Room screen. Plug the HDMI cable into your laptop.

4. Once connected, your laptop should be mirrored on the TVs instead of the Zoom Room.

Allow a few seconds for your laptop to connect to the screen(s).

Wireless Projection

In order to proceed, your computer must be registered to the FacStaff or Student Wifi (not Guest). For assistance with Wi-Fi registration, please contact the ITS Help Desk at x4069 or itshelpdesk@fairfield.edu.

You can use the Zoom App to share your screen from any device.

Connecting via Zoom Screen Share

1. Open the Zoom App

2. Sign In, if you are not already

3. Click Share Screen

4. The device should automatically connect to the nearest Zoom Room and begin sharing.

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Disconnecting from Zoom Screen Share

1. Open the Zoom App

2. Click Stop Share

Open

 

Connecting with AirPlay on iPad or iPhone

Disconnecting from the Apple TV on iOS

When you are finished using the Apple TV, it is important to manually disconnect your computer. Properly disconnecting avoids issues for both your computer and other users the next time the Apple TV is used.

1. Open the Control Center and choose Screen Mirroring

   1. on iPads: Place one finger on the top right corner of the iPad, near the battery and Wifi symbols, and swipe down

   2. on iPhone: Swipe up from the bottom of your iPhone

2. Tap Stop Mirroring

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