Setup Network Printers

This article will assist you in setting up a network printer to your University Windows or Mac OS X computer.

Overview of Printing

  • Network Printers vs Local Printers. 
    • Network printers are printers that can be accessed by multiple people over the network.
    • Local printers are printers connected to a single person's computer.
  • Network printers are only accessible via the FACSTAFF-S wireless and the FACSTAFF wired networks.
  • The name of printers are determined by the location and model of the printer.
  • For Windows, printers must be setup by accessing \\hermes64. For Mac OS X, printers must be setup via the IP address.
  • Non-university computers should not be used to connect to network printers.
  • Canon multi-function printers/copiers are managed by Ryan Business Systems. Please contact them regarding issues for the Canon Copiers.

Mac OS X Instructions

You will need to use the IP Address of the printer to connect to any network Printers.

  1. Click the Apple icon in the top left corner of your screen, then click System Preferences
  2. Click Printers & Scanners
  3. Click the "+" icon to add a printer, then select IP
  4. Next, you will need the IP Address and Make & Model, For List of IP Addresses, Click Here
  5. Once you have the IP Address, perform the following:
    1. In the Address field, enter the IP Address.
    2. In the Protocol Drop Down, select Line Printer Daemon - LPD (Default for Yosemite or below. Must be changed manually in El Capitan)
    3. In the Queue field, leave Blank unless this is a Canon Multi-Function Printer, then enter "ip" without quotations and must be lowercase.
    4. In the Name field, change it from the IP Address to the Make & Model of the Printer.
    5. In the Location field, enter the location of the printer.
    6. For the Use Dropdown, there are two options depending on the printer:
      1. For Canon Multi-Function Printers, select from the Dropdown, Select Software, then look for the Make & Model #. For example, Canon iR-ADV 4025, then Press OK
      2. For all other network printers, be sure Auto-Select is selected.
    7. Once you have done this, click Add. If prompted for a communication method, select Unidirectional.
  6. If you have successfully added the printer to your computer, it will be displayed in your list of printers with a Green indicator.
You have successfully added a network printer to your University computer.

After that is done please follow this post-installation instructions:

  1. Go into the Printers & Scanners Preference Pane (You may already be there from adding the printer)

  2. Highlight the printer and click the Options & Supplies button.  

    1. Click the Options tab

    2. Set the following options:

      1. Cassette Feeding Unit

        1. On (may not be present on all printers, if it’s not there don’t worry about it).

      2. Output Options:

        1. Staple Finisher

Windows Instructions

For Windows, you will need to access the Print Server (Hermes64) to connect to any network Printers.

  1. Click Start
  2. Enter \\hermes64 in the "Search programs and files field" and press Enter
  3. A window will popup with all network printers. 
  4. Find your desired printer and double-click it. Please note that the Printer name is the combination of the its location and model.
    Once you double-click the printer name, it will take a few moments to install the printer. 
  5. Once the printer is installed, the printer queue will appear.
    You have successfully added a network printer to your University computer.

Contact the ITS Help Desk in the Library Room 230 or at (203) 254-4069 for assistance.