Zoom Faculty Features


Claim Host Privileges in a Live Zoom Meeting

You can join Zoom meetings within signing in by accessing the link from a web browser or calendar invitation. If you should be the host and need to access host features such as screen sharing, you will need to sign in.

  1. In the meeting go to the Participants pane

  2. If you see just (me) next to your name, click on Claim Host

  3. Next click on Login to Claim Host

  4. Then click on Sign In with SSO

  5. On the next screen enter company domain fairfield (this is not case sensitive)

  6. This will take you to the NetID login page (if you have already logged into NetID on that computer recently it will pass you through)

  7. Once you have logged in successfully you will see (Host, me) next to your name

Link the Zoom Pro LTI to your Blackboard Course

Create a Zoom Meeting Room through Blackboard to host online classes or virtual office hours.

  1. Open your course in Blackboard

  2. On the Course Content page within your Ultra course, choose the Add Content  button wherever you would like to add the LTI.

  3. Select Content Market from the drop down menu.

  4. Search for and select the Zoom Pro.

A link to Zoom Pro will now be available in your course content area. Make it visible to students so they can find and join the meetings.

Zoom Pro Link.png

Schedule Regular Meetings or Group Rooms

The Zoom Pro LTI in Blackboard empowers instructors to seamlessly schedule recurring class meetings or pre-book meeting rooms for collaborative group work, allowing students to join and collaborate without having to leave Blackboard to set up or find the meeting information.

  1. Click the Zoom Pro link to launch the tool, and select Schedule a Meeting

    Zoom Pro Schedule.png
  2. Enter the Meeting Details

    1. Topic: The Topic will populate with your course name. You can customize this however you like, but keep in mind that this will display under your Zoom meetings as well so something descriptive is recommended. Example: PSYC1101 02 Homework Reviews

    2. When: Select the date and time of the first meeting

    3. Duration: Enter the length of the meeting

    4. TIP: Check Recurring Meeting to use this meeting room throughout the semester.

When students click on the link the course menu, they will see all of the scheduled meetings set up for this course.

Zoom Appointments

Zoom is the perfect tool to facilitate virtual (or online) office hours. Blackboard’s latest Zoom integration allows you to create and manage Zoom appointments right from your course.

  1. Click the Zoom Pro link to launch the tool.

  2. Select the Appointments tab on the top of the page.

  3. Choose Create Schedule

  4. Configure your appointment schedule. 
    Enter the details for the Zoom appointment, including the day(s) of availability, duration,  name, and description. Once the details are entered, click Create.

 

Edit or Delete your appointment schedule. 

The event will show up in the Zoom area under appointments. You can edit or delete it at any time.  

Managing appointments 

Once students schedule appointments, instructors will receive an email confirmation. All upcoming appointments can also be seen in the Zoom integration in Blackboard under the  appointments and upcoming events tabs. Meetings can be started directly from here, but will also appear in the Zoom desktop app. Please Note: appointments will not automatically populate to your Outlook calendar and must be added manually.

 

How Students Schedule a Zoom Appointment

We recommend providing these instructions to students if you are using the Zoom Pro link to schedule office hours.

  1. Open the Zoom Pro link in your Blackboard course.

  2. Select the Appointments tab on the top of the page.

  3. You will see a schedule of available times based on the schedule created by your instructor. Choose the appointment time that works for you.

  4. Once you’ve chosen the date and time, choose Book to confirm the appointment.

  5. You and the instructor will receive an email confirmation with the meeting details, including a Zoom meeting link.

You can also find the meetings in the Upcoming Events tab within the Zoom appointments area in Blackboard.  They can use this tab to Start or Join the meeting, respectively. 

Create a Narrated PowerPoint Using Zoom

Whether you are using one monitor (including mirroring your screen to an Apple TV) or using dual monitors (extending to a second monitor), you can leverage Zoom to record a narrated PowerPoint.

  1. Have your PowerPoint presentation open in the background

  2. Open Zoom on your computer

  3. Choose New Meeting

  4. From the toolbar, choose Share Screen and select PowerPoint

  5. If you will be using computer sound or video, please check off the appropriate boxes

  6. Start the SlideShow in PowerPoint

  7. If you move your cursor over the top middle part of your screen, a toolbar will drop down
    Select More on the right-hand side of the toolbar, and select Record to the Cloud

  8. You are now recording everything you are saying and doing in PowerPoint. You can pause your recording if needed while you narrate your presentation. When you are done recording select Stop Recording

  9. Your video will automatically process when you end your meeting. You will receive an email from Zoom when the video is processed, and a second email when the transcript is complete and ready for edits. 

The video will also automatically be processed in your Kaltura My Media. You can embed the video in your course or share the link automatically generated from Zoom.

  1. Have your PowerPoint presentation open in the background

  2. Set your computer's display settings to 'extend'
    Set up dual monitors on Windows 10
    Set up dual monitors on Windows 7
    Set up dual monitors on Mac

  3. Open Zoom on your computer

  4. Choose New Meeting

  5. From the toolbar, choose Share Screen and select Desktop 2

  6. If you will be using computer sound or video, please check off the appropriate boxes

  7. Open PowerPoint and start the SlideShow
    Note: You will see a green box around your presentation indicating the area that is being captured

  8. If you move your cursor over the top middle part of your screen, a toolbar will drop down
    Select More on the right-hand side of the toolbar, and select Record to the Cloud

  9. You are now recording everything you are saying and doing in PowerPoint. You can pause your recording if needed while you narrate your presentation. When you are done recording select Stop Recording

  10. Your video will automatically process when you end your meeting. You will receive an email from Zoom when the video is processed, and a second email when the transcript is complete and ready for edits.

The video will also automatically be processed in your Kaltura My Media. You can embed the video in your course or share the link automatically generated from Zoom.


Related articles







Contact the ITS Help Desk in the Library Room 230 or at (203) 254-4069 for assistance.