Zoom Cloud Recordings and Kaltura My Media

Owned by Heather Ulrich
Last updated: May 30, 2023
4 min read

Since Spring 2022, Zoom cloud recordings have automatically been backed up to Kaltura My Media. For recordings older than XX, ITS recommends downloading the files you wish to keep from Zoom and uploading them to Kaltura.

As of February 1, 2023, Zoom cloud recordings older than 1 year (365 days) have been automatically be sent to a trash folder for 30 days before being permanently deleted.

Seven (7) days before the files are deleted, Zoom will generate an email notifying you that the recordings will be deleted unless you choose to restore them. The email will come from No-Reply@zoom.us and look similar to the following message:

You have recording(s) that will be permanently deleted in 7 days, please click the link below if you want to restore the recording(s).

Recording files
https://Fairfield.zoom.us/recording/trash?type=file&dateFrom=11/27/2022&dateTo=12/04/2022

This policy does not apply to Zoom recordings stored locally on your computer.

Backing Up Your Zoom Cloud Recordings

Downloading from Zoom

  1. Navigate to fairfield.zoom.us in a web browser
  2. Sign In with your NetID
  3. On the main menu, choose Recordings. You will automatically be taken to the Cloud Recordings tab.
  4. Select the meeting title
  5. Download the files you wish to save:
    1. To download all associated files (video with audio, audio only, and transcript):
      1. Select Download under the recording title.
    2. To download only the video:
      1. Under The recording includes the files listed below, hover your mouse over the video file
      2. Find and select the Download video file icon to the right

Upload and Find Videos on Kaltura

Content uploaded to your My Media collection via Blackboard or MediaSpace will be accessible in both platforms. Please note that all videos are automatically captioned in English. You can request new captions or edit the English captions after they have finished processing (about 30 minutes after the video is in “Ready” status).

On Blackboard

  1. Log in to Blackboard at fairfield.blackboard.com
  2. Go to Tools in the base navigation

  3. Choose Kaltura My Media

    The first time you open this module you will need to Allow this Integration.


  4. Select Add New in the top right; then select Media Upload

  5. Choose a file to upload

  6. After uploading, enter the following metadata:
    1. Name (this will be displayed to viewers). We recommend using a descriptive title as this will be useful later on if you re-use the video in a class.
    2. Description (optional)
  7. After the video has fully uploaded, choose Save.
  8. Select Go To Media to view the Video Editing screen to update the metadata or captions, or choose Go To My Media to view your full My Media collection.

See Kaltura and Blackboard for more information.

On Kaltura MediaSpace

 Below are steps to upload videos through MediaSpace.

  1. Go to fairfield.mediaspace.kaltura.com
  2. Select Guest
  3. Select Log in and sign in with your NetID
  4. Select + Add New
  5. Media Upload: Upload an existing video from your computer files
  6. After uploading, enter the following metadata:
    1. Name (this will be displayed to viewers)
    2. Description (optional)
    3. Publishing Status:
      1. Private - only you have access as the content owner unless other collaborators have been added
      2. Unlisted - video is only visible to people with whom the the link or embed code have been shared/posted.
      3. Published - the video will be automatically changed published when they are embedded in a Blackboard course.
  7. Select Save

To view media already upload to Kaltura on Kaltura MediaSpace:

  1. Select Your Name
  2. From the dropdown menu, choose My Media.

See Kaltura MediaSpace for more information.

Contact the ITS Help Desk in the Library Room 230 or at (203) 254-4069 for assistance.